REGUAL MEETING
May 11, 2010, 7:00 PM
Attendance: Duane Laveau, Brian Johnson, Steve Conley, Tina Zinter and Alieca Johnson. Dean and Sandy Wallin were also present.
The meeting was called to order and opened with the Pledge of Allegiance.
Dean and Sandy Wallin were at the meeting asking for support for Brickyard Days and the All Class Reunion to be held August 6 & 7, 2010. They also outlined the events and goals for the event. Motion by Brian Johnson; seconded by Duane Laveau to support Brickyard Days/All Class Reunion by donating the use of the hall for the dates of August 6-8, 2010, and also considering a monetary donation. Motion carried.
The Minutes of the Regular Meeting March 9, 2010, Annual Meeting March 9, 2010, Board of Equalization April 21, 2010 and Road Survey April 23, 2010 were read. Motion by Duane Laveau; seconded by Brian Johnson to approve the clerk's minutes as read. Motion carried.
The treasurer presented the following report: Beginning Balance: $46,725.59 Receipts: $728.81; Disbursements: $7,779.94; Ending Balance: $39,674.46. The CDs balance is currently $202,743.58 and they will mature on May 20, 2010. Motion by Brian Johnson; seconded by Duane Laveau to approve the treasurer's report and direct the treasurer to cash the CDs on maturity and return the monies to the Township checking account until further notice. Motion carried.
Motion by Duane Laveau; seconded by Steve Conley to pay the bills as submitted (check #s 6309-6422). Motion carried.
Lawn Care Bids: The following bids were received:
HALL CEMETERY
Blake Abrahamson $25 $ 95
Mike Tondryk $35 $125
Dustin Follett—3D Const. $80 $150
Motion by Duane Laveau; seconded by Steve Conley directing the clerk to check Blake Abrahamson's insurance limits. The lawn care job to be awarded to the lowest bidder that has adequate insurance coverage. Mowing to be not necessarily weekly, but on an as needed basis. Bid to be extended as mutually agreed up to three consecutive years. Motion carried.
Donation requests received were considered. Motion by Duane Laveau; seconded by Brian Johnson to disburse health and recreation funds as follows:
Post Prom: $ 200.00; Images: $1,000.00; County Fair: $ 200.00; Historical Society: $ 200.00; Brickyard Days: $ 250.00: TOTAL: $1,850.00
Funds to be disbursed at the July Regular Meeting. Motion carried.
Hall Windows/Painting: Brian Johnson received one quote from Hagen's Glass and Paint as follows:
Interior Painting: $ 870.00
Refinishing Entrance Doors: $ 330.00
New Graphic Hall Sign $ 280.00
Vinyl Baseboards: $ 432.00
Blinds ($55 x 4 needed) $ 220.00
Blinds ($185 x 4 needed) $ 740.00
After discussion the board decided to proceed with the following improvements. Motion by Brian Johnson; seconded by Duane Laveau to accept Hagen's bid for interior painting and new baseboards, a new graphic exterior sign, and purchase and installation of four $55 blinds. Motion carried.
Road Projects: Duane Laveau has spoken with Randy McCuskey about reclaiming Matten and Puype Roads. The approximate cost will be $22,000 for both roads. Quotes for the repair of culverts will be requested and reviewed at the July meeting. Reclaiming could be scheduled after culvert repairs have been made
The County has already requested bids for 2010 road projects. Improvement to County Road #3 has been delayed one to three years. The board will request a copy of the County's Abstract of Bids. The low bidder may be contacted to see if they would be willing to blacktop Gault Road.
Duane Laveau will attempt to set up a meeting with Enbridge to review pipeline damage and discuss acceptable repairs.
Motion by Steve Conley; seconded by Duane Laveau to adjourn the meeting at 8:50 PM. Motion carried.
CEMETERY BOARD
May 11, 2010, 6:30 PM
Attendance: Duane Laveau, Steve Conley, Alieca Johnson, Hank Wyman from Wrenshall Township and Dean and Sandy Wallin. No representative of the City of Wrenshall was present.
The meeting was called to order and opened with the Pledge of Allegiance.
Lawn care at the cemetery has been approximately $1,000/year for the past three years. During the last two years only two lots have been sold resulting in a balance owing in the Cemetery Fund of $1,023.85 at the end of 2009. That amount was divided equally between the Township, the City and Wrenshall Township.
The Silver Brook Cemetery fees are $200/lot; $1,200/block of eight (prices doubled for non-residents). Two cremations are allowed per lot. There are approximately 800-1,000 open lots.
Rates at other area cemeteries are as follows:
Sandy Lake: Lot: $100.00 Perpetual Care: $ 50.00
Holyoke: Lot: $200.00 Perpetual Care: $100.00
Cloquet: Lot: $750.00
Carlton (S. Terrace): Lot: $650.00
New Calvery: Lot: $675.00
The options of raising rates and/or pursuing perpetual care were considered. Repair, replacement or removal of the cemetery fence was briefly discussed.
Motion by Duane Laveau; seconded by Steve Conley to adjourn the meeting at 7:00 PM.
ANNUAL ROAD SURVEY
April 23, 2010, 6:00 PM
Members Present: Duane Laveau, Brian Johnson, Steve Conley, and Alieca Johnson
BANDLE COURT ROAD: Cracks to be filled.
THELL ROAD: Assessed pipeline damage. Check video at swamp. Road deteriorated.
GAULT ROAD: Widened road looks good. Reviewed blacktopping options.
PUYPE ROAD: Talk to County about reclaiming.
SOUTH MAERE ROAD: Grading. Try to pull edges in.
GARTHUS ROAD: Grading and edging.
STROUD ROAD: Assessed pipeline damage.
DAHL ROAD: Okay.
WILD VALLEY ROAD: Some washout. Okay.
TEW ROAD: Washboarded.
LAGARDE ROAD: Okay.
ABLEITER ROAD: Okay.
MAERE ROAD: Cracks filled.
TOWNSHIP CEMETERY: Okay.
CEMETERY ROAD: Cracks filled. Pipeline crossings.
MATTEN ROAD: Talk to County about reclaiming.
OTHER: Review road video.
Decide what Township wants from Enbridge.
Set up meeting with Enbridge and Board to review damages.
Junk car letter to John Long.
BOARD OF EQUALIZATION
April 21,2010, 10:00 AM
Attendance: Duane Laveau, Steve Conley, Brian Johnson, Alieca Johnson, County Assessor Marcie Moreland, Assistant County Assessor Kyle Holmes, and Deputy Appraiser Matt Hagelin.
Also in attendance were Dennis Dougherty, Carl Dahl, Roger Arney and Joan Arney.
The meeting was opened with the Pledge of Allegiance.
Duane Laveau and Marcie Moreland outlined that the meeting was to review estimated market value and property classification for 2010. The Assessor indicated that the township had no increase in land values, building values decreased 5% and that the total township valuation decreased by 3%. Duane restated the board's responsibilities and options when considering appeals. Those who may not be satisfied with the outcome of today's meeting were informed that they could pursue relief at the County Board of Equalization on June 22, 2010 at 6:00 PM at the County Transportation Building. Any appeal to the County Board must include supporting documentation.
Appellants were called individually and were allowed to address the Board.
DENNIS DOUGHETY, PARCEL NO. 69-20-3060, 16 ACRES, EMV: $22,800. Appellant complained that the value of his property is too high given the fact that there are ten (10) pipelines crossing the property and there is no usable building site left on the property. He also believes that the land is no longer able to be farmed.
The Assessor indicated that the property has been given the maximum 20% reduction for pipelines. She has checked with Carlton County Zoning and they have placed no restrictions for building on the property. Enbridge further allows building as long as it is not within the pipeline right-of-way and has other proper setbacks from the pipelines. Ms. Moreland indicated that she will be attending a meeting with Enbridge and attorneys on May 5 and may gain more information. It was recommended that Mr. Dougherty plan on attending the County Equalization Meeting on June 6, 2010.
CARL DAHL, PARCEL NO. 69-20-1200. Appellant appeared to ask a general tax question.
ROGER AND JOAN ARNEY, PARCEL NO. 69-20-1314, 5 ACRES, EMV: $145,900. Appellants appeared to complain that their value is too high and wondered why it went up this year.
The Assessor explained that certain improvements to the property are now completed and are now being assessed at 100% of value rather than 80%. The Assessor further explained that the property is receiving several reductions in value for being over 5 years old, reusing materials from the old home, etc. Different programs available to relieve property tax burden were discussed including M1PR, Targeting Tax Program and the Senior Citizen Tax Deferral. If an appraisal by a certified appraiser was completed and showed that the value was too high it could be addressed at the County meeting in June.
BRIAN RYKS contacted the Assessor's Office prior to this meeting and had commercial classification removed from his property.
Motion by Duane Laveau; seconded by Steve Conley that based on information received the board has made the following decisions.
Dennis Dougherty, no change. Mr. Dougherty was encouraged to attend the County Board of Equalization in June.
Carl Dahl, no decision needed.
Roger and Joan Arney, no change. It was determined by the board that the property was already receiving a number of reductions and that the property was properly assessed.
Motion carried.
Motion by Duane Laveau; seconded by Brian Johnson to adjourn the meeting at 11:05 AM. Motion carried.
ANNUAL MEETING
March 9, 2010, 8:00 PM
Attendance: Rhonda Jacobson, Duane Laveau, Brian Johnson, Steve Conley, Tina Zinter and Alieca Johnson.
The meeting was called to order and opened with the Pledge of Allegiance.
Moderator: Motion by Brian Johnson; seconded by Steve Conley to nominate Duane Laveau to preside over the meeting as Moderator. Motion carried.
Meeting Minutes: The meeting minutes of the Annual Meeting dated March 17, 2009, and the minutes of the Continuation of Annual Meeting, dated September 14, 2009, were read. No corrections or additions were made. Motion by Steve Conley; seconded by Brian Johnson to approve the minutes as presented. Motion carried.
Road and Bridge: Duane Laveau reported that the remaining portion of Gault Road was widened and upgraded in 2009. The Board will look into blacktopping the road this year. Other projects considered will be reclaiming Matten Road and repairing Puype Road.
Fire/Ambulance: The Fire Department purchased another new truck in 2009. It has been delivered and is in service. The township's portion was $68,000 and that has been paid in full. There has been no new information about the Carlton Ambulance.
Town Hall: Brian Johnson reported that the Board will be requesting lawn care bids for the hall and cemetery for review at the May Regular Meeting. Other projects considered will be painting the inside of the hall, putting blinds on the windows, and cleaning heating ducts. The roof at the hall is showing age and may be replaced in the next 3-4 years.
Cemetery: Steve Conley reported that for the first time in many years there was a negative balance in the Cemetery Fund of $1,023.85. That amount was split three ways among Silver Brook, the City of Wrenshall and Wrenshall Township. It has been discussed that the fence at the cemetery may need to be replaced. A meeting of the Cemetery Board will be planned for later this year.
Financial: Tina Zinter reported that things are looking better in the General Fund. We ended the year -$467.00 as compared to -$7,489.02 at the end of 2008. Interest received in 2009 was down approximately $2,600 from 2008. $200,000 is invested in Certificates of Deposit with Queen City Federal that will mature in May 2010.
Authorizing Health and Recreation Distributions: Motion by Brian Johnson; seconded by Tina Zinter to allow the township to distribute up to $2,000 in 2010 for health and recreation requests. Motion carried.
Proposed 2011 Levy: The Board proposed the following 2011 Levy at its Board of Audit on February 23, 2010. General: $25,000; Road & Bridge: $35,000; Fire: $15,000; and Health & Rec: $2,000. Total proposed levy: $77,000 which is a reduction in the levy for the fifth year in a row. Information from the County Auditor will be reviewed to determine the required Road & Bridge levy to qualify for state road tax monies. The proposed levy amounts will be reviewed and finalized at the continued annual meeting in September 2010.
Health and Recreation Requests: Rhonda Jacobson appeared to request funds for the Images newspaper. She reported that the paper received income from a cookbook sale. The new art teacher will be having students do pages and layout which will reduce salary costs in the future. Rhonda also requested a donation on behalf of the Father-Daughter Ball. Letters requesting funds were received from the Carlton County Fair, Wrenshall Post Prom, Carlton County Historical Society, and the Seven County Senior Federation. All requests will be considered at the May regular meeting.
Posting Locations: Motion by Brian Johnson; seconded by Steve Conley to post township notices at the Town Hall, Post Office, One Stop , Brickyard Restaurant, and on the township website. Motion carried.
Publication: Motion by Steve Conley; seconded by Brian Johnson to publish township notices in the Image, Pine Journal and Northland Smart Shopper. Motion carried.
Depository: Tina Zinter and Brian Johnson will research other area banks and credit unions to determine there is a better depository for township funds.
Date and Location of 2011 Annual Meeting: Motion by Steve Conley; seconded by Tina Zinter to set the 2011 Annual Town Meeting for the second Tuesday in March 2011, at 7:00 PM, at the Silver Brook Town Hall. Motion carried.
Motion by Brian Johnson; seconded by Steve Conley to recess the Annual Town Meeting at 8:43PM until Monday, September 13, 2010, at 7:00 PM.
REGULAR MEETING
March 9, 2010, 7:00 PM
Attendance: Duane Laveau, Brian Johnson, Steve Conley, Tina Zinter and Alieca Johnson. No guests were present at the meeting.
The meeting was called to order and opened with the Pledge of Allegiance.
The Minutes of the January 1, 2010, Regular Meeting and the February 23, 2010 Board of Audit were read. County Auditor Paul Gassert was contacted to get the township's taxable market value to determine the levy required for Road & Bridge to secure road tax monies. Mr. Gassert stated that those figures would be available in late June. Kyle Hartnett an attorney with the Minnesota Association of Townships verified that monies cannot be transferred from fund to fund. Monies levied by a specific fund must be used for that purpose. Motion by Steve Conley; seconded by Duane Laveau to approve the clerk's minutes as presented. Motion carried.
The treasurer presented the following report: Beginning Balance: $55,597.52; Receipts: $1,459.61; Disbursements: $9,990.26; Ending Balance: $47,066.87. $200,000 remains invested in CDs at Queen City Federal. Total intereset received in 2009 was $3,110.68, which is approximately $2,000 less than in 2008. Other financial institutions should be looked at for better rates. Motion by Steve Conley; seconded by Duane Laveau to approve the treasurer's report.
A statement for the township's portion of the 2009 cemetery allocation in the amount of $341.29 was presented. Motion by Brian Johnson; seconded by Duane Laveau to approve the transfer of $341.29 from General to the Cemetery Fund to cover the billing. Motion carried. The City of Wrenshall has requested a meeting of the cemetery board that will be planned for later this year.
Motion by Duane Laveau; seconded by Brian Johnson to pay the bills as submitted (check #s 6396-6408). Motion carried.
Carlton Ambulance: A letter to the City of Carlton regarding the township's continued request for a new formula and willingness to take part in any meetings was reviewed. Motion by Brian Johnson; seconded by Steve Conley to send the letter as drafted. Motion carried.
Lawn Care/Roadside Mowing: An advertisement for lawn care bids was reviewed. Motion by Brian Johnson; seconded by Steve Conley to publish the ad in the Images, Pine Journal and Northland Shopper, bids to be opened at the board's May Regular Meeting. Motion carried. Duane Laveau will contact Bob Peterson about roadside mowing.
Change of Meeting Dates: The meeting previously scheduled for Tuesday, May 18, 2010, has be rescheduled to Tuesday, May 11, 2010 at 7:00 PM. The July meeting previously set for Tuesday, July 20, 2010, has be rescheduled to Monday, July 12, 2010 at 7:00 PM. The Annual Road Survey has been set for Friday, April 23, 2010, at 6:00 PM.
Motion by Duane Laveau; seconded by Brian Johnson to adjourn the meeting at 7:55PM. Motion carried.
BOARD OF AUDIT
February 23, 2010, 7:00 PM
Attendance: Duane Laveau, Brian Johnson, Steve Conley, Tina Zinter and Alieca Johnson. No guests were present at the meeting.
The meeting was called to order and opened with the Pledge of Allegiance.
The recommended auditing procedures were followed. Original check stubs and receipts were compared to the clerk and treasurer's receipt and disbursement registers Schedule 1s were analyzed and compared. All 2009 financial records were found to be in order. A copy of the clerk's Schedule 1 is attached.
The 2011 levy was discussed. A letter was received from Mark Linne' in the County Transportation Department stating that the Road & Bridge levy needs to be .04835% of the township's taxable market value in order to receive road tax monies. Unfortunately, in the township's effort to reduce the total levy the Road & Bridge levy has fallen below the required percentage for 2009 and 2010. Taxable market value figures should be available in June of 2010, and those numbers will be checked prior to setting the final 2011 levy. In the meantime the board proposes the following:
General: $25,000
Road & Bridge: 35,000
Fire: 15,000
Health & Rec: 2,000
PROPOSED 2011 LEVY: $77,000
Motion by Duane Laveau; seconded by Brian Johnson to adjourn the meeting at 8:20 PM. Motion carried.
REGULAR MEETING
January 19, 2010, 7:00 PM
In Attendance: Duane Laveau, Brian Johnson, Steve Conley, Tina Zinter and Alieca Johnson. No guests were present.
The Minutes of the November 23, 2009, Regular Meeting were read. Information about how to access county road projects and noxious weed reporting were also reviewed. Motion by Steve Conley seconded by Brian Johnson to approve the clerk's minutes as presented. Motion carried.
The treasurer presented the following report: Beginning Balance: $23,230.16; Receipts $35,126.29; Disbursements: $2,758.93; Ending Balance: $55,597.52. Motion by Duane Laveau; seconded by Brian Johnson to approve the treasurer's report. Motion carried.
Motion by Duane Laveau; seconded by Steve Conley to pay the township bills as submitted (check
#s 6385-6395). Motion carried.
No new information has been received from Carlton County Soil and Water or Northern Natural Gas. The township hall building sale has been tabled until further notice.
Carlton Ambulance: The January 14, 2010, billing and letter from the City of Carlton was reviewed. Motion by Steve Conley; seconded by Brian Johnson for the clerk to draft a letter to the City restating our requested billing formula and our willingness to participate in any meeting(s) set up the by the City. Motion carried.
2010 Meeting dates have been tentatively set as follows:
Tuesday, March 9, 2010, Regular Meeting, 7:00 PM
Tuesday, March 9, 2010, Annual Town Meeting, 8:00 PM
Tuesday, May 18, 2010, Regular Meeting, 7:00 PM
Tuesday, July 20, 2010, Regular Meeting, 7:00 PM
Monday, September 13, 2010, Continuation of Annual/Regular Meeting, 7:00 PM
Tuesday, November 9, 2010, Board of Canvass/Regular Meeting, 7:00 PM
Lawn care bids will be requested in April for review at the May meeting. The position will be advertised in the Pine Journal and Images.
The board will meet again for its Board of Audit on Tuesday, February 23, 2010, at 7:00 PM.
Motion by Duane Laveau; seconded by Brian Johnson to adjourn the meeting at 7:46 PM. Motion carried.
REGULAR MEETING
Tuesday, November 24, 2009
In Attendance: Duane Laveau, Brian Johnson, Steve Conley, Tina Zinter and Alieca Johnson. Township resident Dean Wallin was also present.
The Minutes of the September 14, 2009, Continuation of Annual/Regular Meeting were read. Motion by Brian Johnson seconded by Duane Laveau to approve the clerk's minutes as presented. Motion carried.
The treasurer presented the following report: Beginning Balance: $39,671.58; Receipts $7,025.57; Disbursements: $23,466.99; Ending Balance: $23,230.16. The $200,000 invested in CDs has rolled over and remains invested in 7-month certificates. The CDs mature on May 20, 2010, and are earning 1.60% interest. The township should be able to meet all of its obligations even with the fund invested. There would be a $405.00 penalty per certificate if it is necessary to cash them prior to May 20th. Motion by Duane Laveau; seconded by Brian Johnson to approve the treasurer's report. Motion carried.
Motion by Duane Laveau; seconded by Steve Conley to pay the township bills as submitted (check #s 6367-6384). Motion carried.
Pipeline Road Crossings: Crossings of township roads have been completed. Some roads were bored and unfortunately it was necessary for some to be cut. Damages to road surfaces and all crossings will be inspected in the spring. The bond will be held until all damages have been determined.
Gault Road: Work on Gault Road is complete. The County graded the surface three times. Minnesota Power has moved its transformer. Final payment to John Laveau in the amount of $15,750 was made at this meeting. The road surface will be watched carefully this spring for any bad areas.
Town Hall Sale: No new contacts or information from NNG or Carlton County Soil and Water.
Carlton Ambulance: No new information or correspondence has been received.
The Board will meet again for its next regular meeting on Tuesday, January 19, 2010, at 7:00 PM. The Board of Audit has been set for Tuesday, February 23, 2010, at 7:00 PM.
Motion by Duane Laveau; seconded by Brian Johnson to adjourn the meeting at 7:43 PM. Motion carried.
CONTINUATION OF ANNUAL/REGULAR MEETING
Monday, September 14, 2009
In Attendance: Duane Laveau, Brian Johnson, Tina Zinter and Alieca Johnson. No guests were present.
Motion by Brian Johnson, seconded by Tina Zinter to nominate and appoint Duane Laveau to preside over the meeting as moderator. Motion carried.
The 2010 tax levy proposed at the March 17, 2009, Annual Meeting was reviewed. Motion by Duane Laveau; seconded by Brian Johnson to set the 2010 Levy as follows: Road and Bridge: $20,000; General $25,000; Fire $45,000; and Health and Recreation $2,000; Total 2010 Levy: $92,000. Motion carried.
Motion by Duane Laveau; seconded by Brian Johnson to adjourn the Continuation of Annual Meeting at 7:15 PM. Motion carried.
REGULAR MEETING
The Minutes of the July 21, 2009, Regular Meeting, and the August 11, 2009 Special Meeting were read. Motion by Brian Johnson seconded by Duane Laveau to approve the clerk's minutes as presented. Motion carried.
The treasurer presented the following report: Beginning Balance: $112,329.72; Receipts $85.79; Disbursements: $72,743.93; Ending Balance: $39,671.58. $200,000 remains invested in 7-month Certificates of Deposit with Queen City Federal maturing on October 20, 2009. Motion by Duane Laveau; seconded by Brian Johnson to approve the treasurer's report as presented and to direct the treasurer to renew one $100,000 Certificate of Deposit at maturity at the current interest rate for a 7-month term and to cash the remaining $100,000 CD. Motion carried.
Motion by Brian Johnson; seconded by Duane Laveau to pay the township bills as submitted (check #s 6351-6366).
Gault Road: John Laveau has almost finished widening the roadway and mulching the ditches. The County will be contacted about grading the road surface again. A crossing culvert was added and an existing crossing culvert was extended which will add to the original bid. Finishing work is delayed until Minnesota Power moves their transformer out of the right-of-way. Hank DeVriendt has installed a new boundary post out of the right-of-way and will be contacted to remove the old post.
Town Hall Sale: No new contacts or information from NNG or Carlton County Soil and Water.
Carlton Ambulance: A letter was received from the City of Carlton requesting payment for 2010 in the increased amount of $14,468.19. Again no meeting between the City and townships has been scheduled. The board discussed contacting the other townships involved asking them attend our November meeting. It was decided that any meeting of the townships should be organized by the City of Carlton. To be discussed further at the November meeting.
Lawn Care: Mike and Nerissa LaCoursiere will finish out the year mowing for the township. Mike Tondryk has indicated an interest in the the position. Bids will be requested in the spring.
Duane Laveau will take care of brush that needs to be trimmed along Maere, Ableiter and Cemetery Roads.
The Annual Cemetery Clean-up is scheduled for Thursday, September 24, 2009, at 6:00 PM.
Motion by Duane Laveau; seconded by Brian Johnson to adjourn the meeting at 7:55 PM. Motion carried.
SPECIAL MEETING
Tuesday, August 11, 2009
In Attendance: Duane Laveau, Brian Johnson, Tina Zinter and Alieca Johnson. John Laveau was also present.
Gault Road: Hank DeVriendt has indicated that he is not in agreement with the proposed improvement of Gault Road onto his property. He is in favor of improvement up to the existing bus turnaround. John Laveau indicated that the road should be improved 75' past the turnaround to allow for the bus. John also indicated that his bid on the road project minus approximately 150' would now be $14,200. Motion by Brian Johnson; seconded by Duane Laveau to accept the revised bid by Laveau Excavating in the amount of $14,200, to improve Gault Road 75' past the existing turnaround on the east end of the roadway. Approval is contingent upon receipt of a written statement from Hank DeVriendt. Motion carried.
Fire Truck Purchase: The City of Wrenshall contacted Brian Johnson requesting the township's portion be paid in full prior to August 17, 2009. This would allow the Fire Department to save an additional $4,000 in finance charges and save the township approximately $1,600. Motion by Brian Johnson; seconded by Duane Laveau to pay to the City of Wrenshall $68,000 in full and complete payment for the new fire truck. Motion carried.
Motion by Duane Laveau; seconded by Brian Johnson to adjourn the meeting at 7:18 PM. Motion carried.
REGULAR MEETING
Tuesday, July 21, 2009
In Attendance: Duane Laveau, Brian Johnson, Steve Conley, Tina Zinter and Alieca Johnson. Township residents Daryl Bong, Carl Dahl, Dorothy Gault, Mike LaCoursiere and Dean Wallin were also present.
The Minutes of the May 19, 2009, Regular Meeting were read. Motion by Brian Johnson seconded by Steve Conley to approve the clerk's minutes as presented. Motion carried.
The treasurer presented the following report: Beginning Balance: $66,691.70; Receipts $61,511.40; Disbursements: $15,873.38; Ending Balance: $112,329.72. $200,000 is currently invested in 7-month Certificates of Deposit with State Bank now Queen City Federal. Motion by Duane Laveau; seconded by Steve Conley to approve the treasurer's report as presented. Motion carried.
Motion by Duane Laveau; seconded by Steve Conley to pay the township bills as submitted (check #s 6334-6349). Motion carried.
OLD BUSINESS
Gault Road Quotes: Quotes were requested from: Grover, Omar, Laveau, DeCaigny & Kruger. One bid was received from Laveau Excavating in the amount of $15,850. Adjoining property owners Bong and DeVriendt will be contacted to obtain easement agreements. Motion by Steve Conley; seconded by Brian Johnson to award the Gault Road Project to Laveau Excavating and Trucking for $15,850, contingent on the township acquiring right-of-way agreements from affected property owners. Motion carried. The Board will meet with John Laveau after easement agreements have been received. Brian Johnson will do daily road inspections as the work is performed. Duane Laveau will contact Terry Ruhnke about trees in the right-of-way.
Gravel Quotes: Quotes were requested from: Grover, Laveau & Omar. Two quotes were received as follows:
Grover: Class 5 @ $11.75/yd Pit run @ $8.75/yd
Laveau: Class 5 @ $11.40/yd Pit run @ $8.50/yd
Motion by Brian Johnson; seconded by Steve Conley to award the graveling of township roads and requested private driveways to Laveau Excavating and Trucking. Motion carried. Duane Laveau will coordinate with the contractor and county grader.
Carlton Ambulance: Steve Conley talked to CJ VanGuilder at the City of Carlton. Carlton would agree to any new formula that all the townships agree with as long as the City of Carlton is not required to pay any portion of that new formula. This matter was tabled until further information is received.
Cemetery Fence: No pricing has been received. Groundhogs are no longer a problem. To be discussed again next spring.
Town Hall Sale: To date we have received no response from Northern Natural Gas to our request for a donation of land along County Road 1, and there has been no further contact from Carlton County Soil and Water. Duane Laveau will attempt to contact NNG again before the next meeting.
Fire Truck Bids: The Wrenshall City Council will meet tomorrow, Wednesday, July 22, 2009, at 6:00, to officially accept a bid in the amount of $204,735 ($209,735 less $5,000 trade in) and discuss payment options. Silver Brook Township's portion will be 34% or $69,609.90. Motion by Steve Conley; seconded by Duane Laveau to indicate to the City of Wrenshall that Silver Brook Township will pay their entire balance when due and will not enter into any part of the 10-year lease agreement. Motion carried.
NEW BUSINESS
Fence Law: Daryl Bong was at the meeting to indicate to the Board that he is still having problems with his neighbor's cows coming onto and damaging his property because of inadequate fencing. Provisions of the Minnesota Fence Law and the current situation were reviewed. The Board will attempt to contact the neighbor by letter and ask that he improve and repair the fence on the north boundary of his property.
Motion by Duane Laveau; seconded by Brian Johnson to adjourn the meeting at 8:30 PM. Motion carried.
REGULAR MEETING
Tuesday, May 19, 2009
In Attendance: Duane Laveau, Brian Johnson, Steve Conley, Tina Zinter and Alieca Johnson. Mark Thell from Carlton County Soil and Water and township resident Mike LaCoursiere were also present.
The Meeting was opened with the Pledge of Allegiance.
Mark Thell from Carlton County Soil and Water was at the meeting to indicate that they would be interested in purchasing the existing town hall. The idea of selling the town hall and constructing a new building within township boundaries had been discussed briefly at the last meeting. The Board indicated an interest in pursuing the idea if it would be possible and if it would make sense for the township.
Mike LaCoursiere indicated that woodchucks have moved into the cemetery. The County Extension Agent's Office will be contacted for ideas for getting rid of them. The cemetery fence is snow damaged and needs to be straightened. Mike also suggested that a plaque be installed on the fence showing the dates that flowers can be displayed.
The Minutes of the March 18, 2009, Regular Meeting; the May 5, 2009, Board of Equalization; and the May 11, 2009, Annual Road Survey were read. Motion by Steve Conley seconded by Duane Laveau to approve the clerk's minutes as presented. Motion carried.
The treasurer presented the following report: Beginning Balance: $271,154.51; Receipts $209.55; Disbursements: $204,672.36; Ending Balance: $66,691.70. $200,000 was invested in 7-month Certificates of Deposit with State Bank at 2.33%. Motion by Brian Johnson; seconded by Duane Laveau to approve the treasurer's report as presented. Motion carried.
Motion by Steve Conley; seconded by Brian Johnson to pay the township bills as submitted (check #s 6319-6333). Motion carried.
OLD BUSINESS
Annual Road Survey: Gravel bids will be requested. Steve Conley has talked to several township residents who would like to purchase gravel at the township rate. The Supervisors will meet on the Gault Road on Tuesday, May 26, 2009, at 6:00 PM, to discuss and review improvement plans. Bob Peterson has submitted a work bid of $56/hour for roadside mowing. Duane Laveau has arranged with the County to have calcium chloride applied to the Gault Road. Motion by Steve Conley; seconded by Duane Laveau to hire Mike LaCoursiere to straighten the cemetery fence and also trim tree branches blocking the stop sign and brush along Legarde Road. Payment to be $12/hour plus equipment charge. Motion carried.
The condition of Bandle Court Road was discussed. It was decided that even though the workmanship was not good, the township does not have a recourse given the County's waiver of density requirements. Motion by Duane Laveau; seconded by Brian Johnson to pay the final billing of $7,812.79 at the July meeting. Motion carried.
Carlton Ambulance: The latest letter from the City of Carlton requesting a written commitment of payment or non-payment was reviewed. Steve Conley will talk to CJ VanGuilder at the City of Carlton and report back to the Board at its July meeting.
Health and Recreation requests were considered. Motion by Duane Laveau; seconded by Brian Johnson to award the following amounts: Carlton Historical Society--$200; Carlton County Fair--$200; and Images--$1,000. Motion carried.
Recording of Roads: Tabled until further notice.
NEW BUSINESS
Alcohol Road Signs/Road Name: A letter from Earleen Hanson to the township, the
county and the city regarding the lack of a road sign on Alcohol Road was
reviewed. The pros and cons of changing the road name were discussed. It was
believed that no action was required by the board.
Cemetery Fence: Steve Conley will look into options for a new cemetery fence.
Brian Johnson attended the public hearing and updated the board about the proposed County Subsurface Sewage Treatment System Ordinance.
Motion by Duane Laveau; seconded by Steve Conley directing the clerk to send a letter to Northern Natural Gas Company requesting the donation of a building site for a new town hall on their property along County Road 1, more specifically identified as: “a portion of the SE ¼ of the SE ¼ of Section 29, Township 48N, Range 16”. Motion carried.
Motion by Steve Conley; seconded by Duane Laveau to adjourn the meeting at 9:10 PM. Motion carried.
ANNUAL ROAD SURVEY
Monday, May 11, 2009
Members Present: Steve Conley, Brian Johnson and Alieca Johnson
BANDLE COURT ROAD: “Closed to over 4-Tons” sign should be removed. New road surface is cracked and patched. Cracks should be sealed.
THELL ROAD: Cracks sealed, fill potholes at south end.
GAULT ROAD: Consider widening remaining road surface. May put out on bids.
PUYPE ROAD: Deteriorated. Needs future reclamation. Wrenshall Township should be notified of pine trees at Cty. Rd. 1 that need to be trimmed or removed.
SOUTH MAERE ROAD: Needs 2-3 loads of gravel and blading. Fence on west still too close to roadway.
GARTHUS ROAD: Okay.
STROUD ROAD: Deteriorating.
DAHL ROAD: Okay.
WILD VALLEY ROAD: Okay.
TEW ROAD: Okay.
LAGARDE ROAD: Brush at south end and pine trees blocking stop sign on north end need to be trimmed.
ABLEITER ROAD: Cracks sealed.
MAERE ROAD: Stop sign crooked at Maere and Cemetery intersection.
TOWNSHIP CEMETERY: Fence needs to be straightened.
CEMETERY ROAD: Large hole at Cty. Rd. 4. needs repair.
MATTEN ROAD: Plan to reclaim in 2009, leave as a dirt roadway.
OTHER:
Video roads prior to pipeline construction.
Seal cracks in fall after pipeline construction.
BOARD OF EQUALIZATION
Tuesday, May 5, 2009
Attendance: Brian Johnson, Steve Conley, Alieca Johnson, County Assessor Marcia Moreland, Deputy Assessor Kyle Holmes, and Appraiser Matthew Hagelin.
Also in attendance were township residents: Dennis Dogherty, Carl Dahl, Tina Zinter, Richard Zinter, and Brian Schaap.
Board Vice Chairman Brian Johnson opened the meeting and outlined meeting procedure.
Assessor Marcia Moreland indicated that land values in the township were reduced 5% and building values 10% for tax year 2010. There have been many changes including a new classification of rural vacant land. Properties values will be increased to include a “site value” in the future. Reductions to property tax are available through the Green Acres, C2 Managed Forest and Sustainable Forest Incentive Acts. Laws enacted also provide for reductions of property tax for disabled veterans. The Assessor's Officer could be contacted for more information.
Appellants were called individually and were allowed to address the board.
DENNIS DOGHERTY, PARCEL # 69-20-3060, 16.10 ACRES.
Appellant stated that value of this property will be greatly reduced by Enbridge constructing two new pipelines across his property during 2009.
The Assessor indicated that the value cannot be reduced for pending construction. Any change in value would have to be determined after construction.
CARL DAHL, PARCEL #69-20-1200, 40 ACRES.
Appellant had a question about his property's classification and whether his transferring ownership to his sons affected his or their homestead credits.
The Appellant was shown his assessment record which still included a homestead credit, and the Assessor clarified that valuation and credits are not based on ownership.
BRIAN SCHAAP, PARCEL #69-20-2596, 2.50 ACRES AND #69-20-2594, 4.08 ACRES.
Appellant questioned significant increases in his EMV.
The Assessor indicated that could only address EMV for 2009 and could not look at prior year's values. They would be able to inspect his property to reevaluate its value at Mr. Schaap's convenience. State Statute does not allow the Town Board or the Assessor to reduce any value of property where access has been denied by the property owner.
STEVE CONLEY, PARCEL #69-20-0510, 40 ACRES, AND #69-20-0722, 7.8 ACRES.
Appellant asked general questions receiving information about C2 and SFIA programs.
BOARD RULINGS
Dennis Dogherty. Mr. Dogherty was advised to contact the Assessor's Office after pipeline construction and prior to January 2, 2010, for reevaluation. No change.
Carl Dahl. Question only. No change.
Brian Schaap: Mr. Schaap was advised to contact the Assessor's office to schedule an inspection prior to the County Equalization meeting in mid-June. No change.
Steve Conley. Question only. Board member, no change.
REGULAR MEETING
Wednesday, March 18, 2009
In Attendance: Duane Laveau, Brian Johnson, Steve Conley, Tina Zinter and Alieca Johnson. No guests were present at the meeting.
The Meeting was opened with the Pledge of Allegiance.
The Minutes of the January 20, 2009, Regular Meeting; the February 25, 2009, Board of Audit Meeting; and the March 17, 2009, Annual Town Meeting were read. Motion by Steve Conley seconded by Brian Johnson to approve the clerk's minutes as presented. Motion carried.
The treasurer presented the following report: Beginning Balance: $272,481.32; Receipts $5,241.91; Disbursements: $6,568.72; Ending Balance: $271,154.51. Motion by Duane Laveau; seconded by Steve Conley to approve the treasurer's report as presented. Motion carried. Investment options with State Bank were reviewed. Motion by Duane Laveau; seconded by Brian Johnson to allow the Treasurer to invest up to $200,000 in a 7 month certificate of deposit at the rate of 2.33%. Motion carried
Motion by Brian Johnson; seconded by Steve Conley to pay the township bills as submitted (check #6307-6318). Motion carried.
OLD BUSINESS
Wrenshall Fire Department: In accordance with a motion made at the Town Annual Meeting, the Board reviewed proposed Resolution #09-02 in support of the Fire Department's purchase of a new pumper truck. Motion by Steve Conley; seconded by Duane Laveau to approve and execute Resolution #09-02 as read. Motion carried. The Resolution will be forwarded to the City.
Recording of Township Roads: Tabled until further notice.
NEW BUSINESS
Health and Recreation Fund donation requests from Wrenshall Jr. High Football, Carlton County Fair, Carlton County Historical Society and the Seven County Senior Federation were reviewed. No action was taken pending receipt of information from Images and review of applicable statutes and regulations.
The Board will meet again for its Board of Equalization on May 5, 2009, at 10:00 AM.
Motion by Duane Laveau; seconded by Steve Conley to adjourn the meeting at 8:00 PM. Motion carried.
ANNUAL TOWN MEETING
Tuesday, March 17, 2009, 7:00 PM
Attendance: Dolores Dennie, Tina Zinter, Duane Laveau, Randy Wolf, Mike Keller, Steve Conley, Brian Johnson, Pete Laveau, Paul Schillo and Alieca Johnson.
The meeting was opened with the Pledge of Allegiance.
Moderator: Motion by Brian Johnson; seconded by Peter Laveau to nominate Steve Conley to preside over the meeting as Moderator. Motion carried.
Meeting Minutes: The meeting minutes of the Annual Meeting dated March 11, 2008, and the minutes of the Continuation of the Annual Meeting dated September 2, 2008, were read. No corrections were made. Motion by Randy Wolf; seconded by Brian Johnson to approve the minutes as read. Motion carried.
Road and Bridge: Duane Laveau reported that the Bandle Court Road was completed last fall. The town board is currently withholding approximately $10,000 in final payment because of poor workmanship. Diesel fuel leaked from the paving company's equipment and the roadway is patched and cracked. This past year gravel was added to a number of township roads, several roads received new signs and potholes were repaired 2009 projects include adding gravel and reclaiming Matten Road at an approximate cost of $25,000 to $30,000; widening the remaining ¼ mile of Gault Road and possibly reclaiming Puype Road.
Fire/Ambulance: Randy Wolf and Pete Laveau presented information about the Wrenshall Fire Department's proposal to purchase a new fire truck on a 10-year lease program. The City of Wrenshall has passed a resolution that all parties to the contract must agree for the purchase to move forward. Under the lease agreement Silver Brook could pay all or a part of its share of the total cost. No payments would be due until April 2010. It is the goal of the fire department to keep the cost of the truck under $200,000. Motion by Brian Johnson; seconded by Dolores Dennie that the town board draft and execute a Resolution agreeing to proceed with the City's proposal to purchase/lease a new fire truck. Motion carried.
Steve Conley attended a meeting on May 6, 2008, with Gordon Aanerud and Paul Gassert and other concerned townships about the Carlton Ambulance. At that meeting it was agreed that a formula taking into consideration population, taxable and non-taxable market value and number of runs would be more acceptable to the townships. Under the new formula Silver Brook's share would go from $12,110 to $5,050. Silver Brook did send a partial payment of $6,055 in good faith prior to the calculation of a new formula which was returned by the City of Carlton. Carlton has indicated in correspondence dated July 16, 2008, that “The Carlton City Council welcomes the creation of a new formula with the City not being included in the calculations....” As of this date no further meetings have been scheduled.
Town Hall: Brian Johnson reported that the old flower beds and shrubs have been removed from around the town hall. While working on the landscaping it was discovered that the wood siding around the hall was deteriorated and rotted. That siding was removed and replaced with metal at a cost of $5,865.
Cemetery: The cost of lots at the cemetery remain $200 single/$1,200 for a block of eight for township residents. Prices are doubled for non-residents. An annual cleanup day will be held in the fall.
Financial: Tina Zinter indicated that our general fund is currently in the negative because of unforeseen expenses for the hall siding and landscaping. The general levy was increased and should take care of this. The township paid almost $1,500 in wages for election judges for the primary and general elections in 2008. Despite the fact that the interest rate paid by State Bank was reduced during the year, the township still received $5,793. Lawn care at the cemetery cost approximately $870 last year. The Cemetery Fund is now close to a negative balance, and billings to the City of Wrenshall and Wrenshall Township may be necessary in 2009
Open Forum: Items discussed included: The problem of garbage burning in the township; the future of the proposed Veteran's Cemetery; USDA loans available to low income residents; and a potential “Wrenshall Farmer's Market” that will be discussed further at City Hall on April 7, 2009, at 8:00 PM.
Health and Recreation Donation Requests: Mike Keller appeared to request a donation for the Wrenshall Jr. High Football Team. The team is need of additional equipment and would like to purchase 20 sets of shoulder pads and 5 helmets for the 2009 season. The total cost of the new equipment would be $2,350. They have currently raised $986. Additional requests were received by letter from the Carlton County Historical Society, the Carlton County Fair and the Seven County Senior Federation. Images Editor Rhonda Jacobson was unable to make it to the meeting, but will be sending financial information and a donation request to the board.
Motion by Randy Wolf; seconded by Peter Laveau to post township notices at the Town Hall, Post Office, One Stop, Brickyard Restaurant and on the township website. Motion carried.
Motion by Duane Laveau; seconded by Paul Schillo to continue to publish township legal notices in the Cloquet Pine Journal, the Northland Smart Shopper, and Images. Motion carried.
Motion by Tina Zinter; seconded by Duane Laveau to continue to use State Bank as the official township depository. Motion carried.
Proposed 2010 Levy: Motion by Randy Wolf; seconded by Paul Schillo to set the proposed 2010 levy as: Road & Bridge: $20,000; General $25,000; Fire $45,000; and Health & Rec. $2,000. Total Levy: $92,000. The proposed levy amounts to be reviewed and finalized at the continued annual meeting date. Motion carried.
Motion by Alieca Johnson; seconded by Tina Zinter to set the next Annual Town Meeting for the 2nd Tuesday in March 2010, at 8:00 PM. Motion carried.
Motion by Dolores Dennie; seconded by Paul Schillo to recess the 2009 Town Annual Meeting at 8:20 PM to resume at a date to be determined in August or September. Motion carried.
BOARD OF AUDIT
Wednesday, February 25, 2009, 7:00 PM
Board members present for the meeting were Duane Laveau, Brian Johnson, Steve Conley, Tina Zinter and Alieca Johnson. No guests were present.
Motion by Steve Conley; seconded by Duane Laveau to pay the bills as presented. The billing to the Carlton County Transportation Department for $10,378.25 was denied at this time pending further review Bandle Court Road portion of the billing. (Check #s 6302-6306 issued, #6304 voided.) Motion carried.
The recommended auditing procedures were followed. Original check stubs and receipts were compared to the clerk and treasurer's receipt and disbursement registers. Schedules 1 and 2 were also reviewed. All financial records were found to be in order. A copy of the Clerk's Schedule 1 is attached.
The 2010 levy was discussed. Items considered included: The current negative balance in the General Fund, the large balance in the Road & Bridge Fund; and foreseeable increases in the amount needed in the Fire Fund for the new fire truck and possible required payments to the Carlton Ambulance. Motion by Brian Johnson; seconded by Duane Laveau to set the proposed 2010 levy as follows: General: $25,000; Road & Bridge $20,000; Fire $45,000; and Health & Recreation $2,000. Total Levy $92,000, a $8,000 decrease from 2009. Motion carried.
Steve Conley and Brian Johnson attended a meeting at the City of Wrenshall about the purchase of a new fire truck. It is estimated that the cost will be $225,000. The township's portion would be approximately (34%) $76,500. The Fire Department would like to move forward with this purchase this year.
A Notice of Termination of the Construction Stormwater Permit for Maere Road was executed as requested by the County Highway Department.
The Board will meet again on the following dates:
Annual Meeting: March 10, 2009, 8:00 PM
Regular Meeting: March 18, 2009, 7:00 PM
Board of Equalization: May 5, 2009, 10:00 AM
Annual Road Survey: May 11, 2009, 6:00 PM
Regular Meeting: May 19, 2009, 7:00 PM
Motion by Steve Conley; seconded by Duane Laveau to adjourn the meeting at 8:40 PM.
REGULAR/REORGANIZATION MEETING
Tuesday, January 20, 2009, 7:00 PM
In Attendance: Duane Laveau, Brian Johnson, Steve Conley, Tina Zinter and Alieca Johnson. Township Resident Richie Zinter was also present at the meeting.
The Meeting was opened with the Pledge of Allegiance.
The Minutes of the November 10, 2008, Regular Meeting were read. Motion by Brian Johnson seconded by Steve Conley to approve the clerk's minutes as presented. Motion carried.
The treasurer presented the following report: Beginning Balance: $240,612.46; Receipts $37,482.10; Disbursements: $5,613.24; Ending Balance: $272,481.32. Motion by Duane Laveau; seconded by Steve Conley to approve the treasurer's report as presented. Motion carried. Investment options to be discussed at the next meeting.
Motion by Duane Laveau; seconded by Brian Johnson to pay the township bills as submitted
(check #6291-6301). Motion carried.
OATHS OF OFFICE/REORGANIZATION
Brian Johnson, Supervisor, and Alieca Johnson, Clerk being township officials elected at the annual township election completed oaths of office.
Motion by Duane Laveau; seconded by Brian Johnson to set township meetings on the third Tuesday of every other month. January, March, May, July, September and November are designated as meeting months. All meetings will convene at 7:00 PM at the Silver Brook Town Hall. Any necessary changes to the meeting schedule or additions of special meetings will be duly posted. Motion carried.
Motion by Duane Laveau; seconded by Brian Johnson that all board appointments and compensations will remain as follows:
Mileage rate = same as County
Board hourly rate = $15/hour
Day-long meetings = $120
Regular meeting pay = $80
Election judges = $12/hour + one meal + mileage
Hall custodian = $12/hour
Treasurer salary = $1,350/year
Clerk salary = $2,700/year
Treasurer & Clerk will no longer receive computer allowances
Cemetery sextant = $200/year + $15/hour + mileage
Road Supervisor = $200/year + $15/hour + mileage
Building Supervisor = $200/year + $15/hour + mileage
Chairman/Road Supervisor: Duane Laveau
Vice Chairman/Building Supervisor: Brian Johnson
Cemetery Sextant: Steve Conley
Motion carried.
OLD BUSINESS
Carlton Ambulance: A billing in the amount of $13,823 was received from the City of Carlton for ambulance service in 2009. The clerk has spoken with representatives of Blackhoof, Mahtowa, Holyoke, Wrenshall, and Aitkinson Townships. None of these townships plan on paying the requested monies at this time. No further information or notice of meeting dates has been received from the City.
Wrenshall Fire Department: A meeting at the City of Wrenshall has been set for Thursday, February 12, 2009, at 5:30 PM, to discuss lease options for a new fire truck.
Recording of Township Roads: Tabled until further notice.
NEW BUSINESS
Motion by Steve Conley; seconded by Duane Laveau to sign Resolution 09-01 in support of the Sno-Shark's application for grant monies. Motion carried.
The Board will meet again as follows:
Board of Audit on Wednesday, February 25, 2009 at 7:00 PM
Annual Meeting: Tuesday, March 10, 2009, at 8:00 PM
Regular Meeting, Wednesday, March 18, 2009, at 7:00 PM
Motion by Duane Laveau; seconded by Steve Conley to adjourn the meeting at 7:50 PM. Motion carried.